Just like your Schedules’ Actuals, it’s important to add your debt services’ Actual
Payments into Conservis on a regular basis so that your Profit & Loss Variance reports
are accurate and useful.
You can get to the Record Payables Modal either by clicking the Record Payables in the navigation, or clicking the “Record Payables” button at the top of each organizer list page.
To Record Payables:
FINANCIALS > ORGANIZERS > RECORD PAYABLES
View by: Select the date range where you want to record your debt services actual payments.
Filter by : Search by specific name; Type (Term Loan, Lease, Line Of Credit, or Land Lease); Status; and/or Crop Year.
The results will show planned payments based on the created schedules.
If the payment information is correct, select the radio button, then click the “Save & Close” or “Save & Add Another” button if you have more payments to record.
If the payment information is not correct, you can update the Payment, then click the “Save & Close” or “Save & Add Another” button.
Once the actual payment has been recorded, it will appear within the specific Loan, Lease, Line of Credit, or Land Cost under the Actual button of the schedule. You can add or edit any recorded payments from here.
Note: Once an actual payment has been recorded, you can not edit the planned portion of any Loan, Lease, LOC, or Land Cost schedule.
Exporting Organizers:
Click on the export icon to get an Excel or PDF output of the following
information:
Loans & Leases list page: Name, Reference #, Loan Type, Category, Creditor, Loan Balance, Budget(s).
Land Costs list page: Name, Contracted Acres, Type, Land Owner, Maturity Date, Rate Per Acre, and Annual Total
Record Payables:
Summary section / tab: Date Range selected, Type, # to be recorded, Recorded ($), Not Recorded ($), and Total ($).
Payables section / tab: Name, Reference #, Crop Year, Date, Payment Amount, Payment Status (Recorded or Not Recorded).